5 Resource Planning and Management Free Online FlashCards

What does project resource planning establish?

Resource planning identifies what resources a project needs, when they are needed, and who will provide or use them, while checking that plans fit realistic availability.

How do effort and duration differ?

Effort is the amount of work; duration is the elapsed time to complete it. They are related but not interchangeable.

What should be checked when assessing resource availability?

Check commitments, maintenance, leave, delivery lead times, and other constraints. A listed resource may not be available whenever the project needs it.

Why might a person listed at full capacity have less project time available?

A person listed at full capacity may still have meetings, operational duties, or other assignments that reduce usable project time.

What is a resource breakdown structure?

A resource breakdown structure groups resource needs by category, such as personnel, equipment, materials, and facilities.

What does a time-phased resource plan show?

It shows the quantities of resources needed in each period, helping reveal demand peaks and shortages.

How does a named assignment differ from a role-based estimate?

A role-based estimate identifies the capability needed; a named assignment identifies a specific person and should be confirmed before it is relied on in a committed schedule.

What does a responsibility assignment matrix connect?

A responsibility assignment matrix links project work to the people or roles responsible for it.

In RACI, what does the Responsible role do?

The Responsible role performs the work.

In RACI, what does the Accountable role own?

The Accountable role owns the result or decision. Normally, each activity should have one clear accountable role.

How do Consulted and Informed roles differ in RACI?

Consulted roles provide input before or during the work; Informed roles receive updates.

What is resource smoothing?

Resource smoothing moves work within its available schedule flexibility to reduce demand peaks, while keeping the planned completion date unchanged when possible.